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Writing Government Tenders | Tender Opportunities

 

All levels of government - federal, state and local government, are required to follow strict guidelines when contracting out service. This could be a once off tender or you may be required to submit a document to become a "preferred provider".

If you haven't been successful in winning government tenders in the past it is probably because you didn't address the tender criteria adequately and competitively. Unfortunately the area of contracting is very competitive. This does not mean that a small company doesn't have a chance. Tenders vary in size and from state to state there will be different requirements.

Tender writing is time consuming and very specific.  Leaving out important information such as a  capability statement could disqualify your application.

Your business also needs to demonstrate that they have good business practices in place such as an occupational health and safety policy and these can be incorporated into the company profile in the form of a capability statement.  If you cannot supply these policy documents you cannot proceed with your tender preparation.

When you advertise your services you need to present them professionally. If businesses want to be invited to submit a tender for services, they need to supply appropriate, correct and sufficient information to be accurately assessed.

Once you have a capability statement you can answer many of the criteria questions in the tender application.

     A successful tender application should be: -

  • Concise, relevant and demonstrates your capacity to deliver tender outcomes.
  • Contains key personnel profiles that highlight their qualifications and capabilities to be able to fulfill the tender contract.
  • Substantiates your claims against the tender criteria, proving you can carry out the tender contract.
  • Takes advantage of the weighing processes for local content  that gives you more points in the tender evaluation, which may put you over the line to win the tender.
  • Packaged and presented concisely, clearly and with visual impact to impress the panel because it is easy to read and therefore easy to evaluate.
  • Identifies and substantiates “value added” services which makes your services highly competitive.
  • Conforms to tender submission requirements and aims to exceed all procurement  requirements.

Government Tender Opportunities - Tender Preparation

Looking for tender opportunities?

If your company is thinking about submitting a tender and you want to know what is involved in tender preparation, here is some useful information.

Firstly, your each state government tender or procurement office wants to see you submit a relevant and competitive tender and offers comprehensive support.

You need to register with your State Procurement Office.  For example in WA it  is "Tenders WA" within The Department of Treasury and Finance. It replaced  Gem Tendering as the central online source of information on Western Australian public sector tenders and awarded contracts".

Tendering Information Sources

Currently in WA for example, several government departments provide information on tenders.

State Supply Commission  is the regulatory body. It is a statutory authority established under the State Supply Commission Act  to co-ordinate and oversee the purchase of goods and services across the Western Australian Government. Its primary role is to set policy. It also deals with complaints received from clients or the general public regarding Commission activities .

You can also use this site to keep up to date with what is new, for example, how other government departmental policies can affect your tender submission. At the time of this review there was important information on "The Department of Consumer and Employment Protection plans to release new contract conditions for all cleaning contracts."  You can also see tender opportunities

It is imperative to understand tender policies such as the "Buy Local Policy "and "Value for Money Policy"

The Buy Local Policy is aimed at local areas and geographical regions. If you can fulfill these policies you have a better chance of succeeding with your tender submission. All these need to be in place before you begin to prepare your tender submission.  So when you get your tender document you can visit this site to see exactly what is needed to write a tender from a policy point of view.

The Department of Treasury and Finance was the administration arm of government that implements policies relating to tenders. It is now the Department of Finance and is a one stop information centre

On 1 July 2011, the Department of Treasury and Finance was renamed to the Department of Treasury. At the same time, the State Revenue, Government Procurement, Building Management and Works and Shared Services functions of the Department of Treasury and Finance were transferred to the newly created Department of Finance.

When you are on the Department of Finance site you need to go to  Government procurement.

They have useful website links to the State Supply Commission. This department implements and manages various government procurement systems and processes, including a the Government’s online tendering facility

Tenders WA  is the State Government’s online tendering facility.

This is the department that you work with to find and submit a tender. You will need to register on their website. Search for tenders in your area. To quote, " It is the central source of information on Western Australian public sector tenders and awarded contracts. Western Australian government departments use the Bulletin Board to advertise their public tenders and publish all their contractual awards, including sole source purchases over $20,000".

Generic tender requirements.

While there is no generic policy guidelines in WA there are some key documents required for most tenders.  Buy local and value for money (above) are two.  Business practices are also important. Generally a business will have to have in place

  • an occupational health and safety policy.
  • business structure or operational plan.
  • business accreditation
  • quality assurance

These can be included in your capability statement or business profile. Visit Tenders WA  and download tenders that are current to see exactly what their requirements are. Basically they will indicate the type of business policy documents  that are needed.  There is no point in waiting until you want to apply for a tender that requires you to have an occupational health and safety policy if you don't have one.

Specific tender requirements

Each tender will have different specifications. Some may require you to be a "preferred provider". That is you must go through a process with a department separate to the tender process. You need to go into Tenders WA and have a look around at various tenders. Look up "preferred provider status."

How can you get more information to write a government tender?

Tendering Information Sessions

Periodically Tenders WA offer very comprehensive information sessions on the tendering process. These are extremely useful and you will be provided with lots of written information that is invaluable. To find out more about these training sessions go to Department of Treasury and Finance, On the left hand index you will see a link for Events. Go into Supplier and you will find information on the next session.

Pro-Active Human Resource Management is no longer offering services due to retirement of the Principal through illlness.  I hope this site has provided useful tender information for Western Australia. More information on other provides will be added shortly so please come back to our site.

Good luck

Do you want a career in procurement?

The Curtin University Graduate School of Business offers postgraduate studies in strategic procurement at the Graduate Certificate, Graduate Diploma and Masters levels. For more information please visit Curtin's Graduate School of Business website .

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