How To Post Your Resume Onto The Internet
Now that you have your resume you will
be sending it to an employer, agency or applying for a
job online. You
need to be aware of how your resume is going to be handled on the
other end and what is meant by a scanner friendly resume (scannable
resume), a resume in ASCII format (plain
text ) or an E-mail resume.
The good news is
that if you prepare your resume correctly, it is a
simple, but time consuming job to convert it into the
required format. The problem of conversion arises when the resume was not written in the correct
format in the first place.
Therefore you need to know what
each resume version means and how
prepare the right
version of your resume so that it is received in the
right format required by the employer or recruitment
method you choose.
Firstly, lets just go through the 4 different versions
of resumes you may heard of and you may have to use.
section on scanning software and what is acceptable is
being updated and research underway with employers,
agencies and scanning software companies due to
conflicting information due to technology changes.
The latest information will be provided stating what
format is acceptable for conversion.
All other information
is still relevant and has not changed, Please pay particular attention to keywords.
Up by March 1st.
The one you will send by mail in print version or email
attachment . It can contain full formatting, but only formatting
such as bolding and bullets and specific plain fonts, but
nothing else unless
you are a graphic artist, for example and want to show off
your skills. Updating
Plain Text version or ASCII:
Limited formatting. Will be used
for posting onto employment job boards or in on-line resume
resume. This will be a plain text resume, but will need
to have less characters per line to fit into an email to carter
for the way each individual wets up their email to receive
emails, albeit it is recommended that plain text documents
are set up with less characters per line than a word document as
we will see in
Converting your resume into plain text.
HTML For posting into a website
by the preferred method stipulated by
an employer or agency. Read the employers directions
clearly and don't ignore instructions on how to send
and resume keywords
There are two issues here.
A scannable resume refers to
a resume that can be scanned by
optical scanning system and is placed into a database.
When an employer has a
will input keywords into the database that are
related to the job, in order to retrieve resumes that
match their criteria. So if your resume does not contain
key job related keywords it may be overlooked. It
is therefore important that your resume is written to contain keywords related to your occupation or
experience, no matter what method it is going to be
You must have a resume that contains keywords. This is a
good resume. However, the real problem with
scanning resumes is the way in which they are set
out and the format. Let us accept that keywords in a resume goes
without saying. This does not become an issue. The issue is how
your resume is going to be scanned by the receiver.
Technology is so advanced
now, and becoming more so, that a scanner can now read a document
without to much altering in Word and an employment
agency for example may accept an attachment.
However, if you create too much work for an agency by
presenting a document that will not scan easily, they
are going to get rid of your nice formatting or abandon
it altogether. A scanner friendly resume must be set out
simply with only lines, which most modern scanners can
now use, and bullets. Even italics can be read so I am
told. All resumes should only be written in a simple
fonts such as Arial and Times New Roman, plus a
couple of the more modern and simple fonts.
Note: Even if
you send your resume in hard copy it is almost always
going to be scanned.
Other agencies/employers may ask you to submit your
resume in another format, ie posting into an online
form or in the body of an email. This will mean you resume will have to be submitted in
ASCII or plain text.
Designing a resume that can
be converted needs to be very specific, with lots of
keywords related to your targeted position.
Keywords usually do not
include verbs such as "instigated."
and "succeeded"; that it not to say they should not be
used. Generally keywords can relate to the
job classification title such as Project Manager,
Bookkeeper, or skills such as accounts receivable and
accounts management. They will be most of the words you
read in the advertisement relating to skills or
knowledge or an area of expertise such as project
management, health and safety, It will depend on
how they are written into your resume and even a
professional resume service will use them differently
depending upon your skills and experience. This is why
it is critical that the resume is well written and
(see sample resumes).
However, this assumes you
are going for a targeted position and may not always be
picked up in the matching process if your experience is
broad or you are looking for a career change. You
should leave out anything that is not related to the
position you applied for. Sometimes, of course,
this is not possible. (For example, online applications)
What is ASC11
the American Standard Code for Information Interchange
Here you are with a beautifully laid out resume and the
employer/agency wants you to submit it into the body of an
email or submit it to an online recruitment service or
job bank in plain text.
This means all the hard work of designing it, so it is
visually attractive, will be lost. In order to
comply with the employer's request you will need to
convert your resume into plain text (ASCII)
which has formatting limitations. Plain text resumes
that have no real focus are more difficult to read,
If the statistics quoted by
some job hunting sites are correct, 80% of employer's in
the USA are recruiting via employment job banks. This certainly
isn't the case in Australia yet, nevertheless the time has
come when job seekers need to consider a second
resume - a plain text resume.
If you ignore the rules for converting your resume into
plain text it may be eliminated before
it even gets to the database. Worse, it may be
automatically converted into plain text by the
receiver's database, as is, without any formatting
whatsoever. It will come out garbled and look a mess. So why not do a plain
text resume in the first place?
You still need to compete
with others, so your resume must still stand out above
all others. The limited formatting will probably be
the same, but it still has to have a dynamic content on
the front page containing all the job related keywords.
So as you can see, you need only create one resume and
make minor format alterations for plain text.
As opposed to an email attachment,
your resume needs to be pasted into the body of your
email. If you ignore the instructions to send an email
resume, and send an attachment, your resume is likely to
be deleted or filtered out as spam. If it does get
through you won't create a favourable impression upon
the recruiter. In order to post your resume into the
body of the resume it will also have to be converted to plain
text. Instructions further on.
To reiterate, if it goes to an
employment agency or even an employer, they are likely to scan it with an
optical scanner to store into their database. Both
an employer and an agency can weed out any resumes
that do not contain the keywords identified in the
advertisement. This may not be the way individual hiring
companies operate but it is becoming more practical and
it can also pick up any spelling errors. So make sure
you use the correct spelling tradition for your
country. Australian employers hate American spelling.
Too often some word programmes such as my own, do not
hold Australian or British English, and revert to
American spelling, so you need to check this.
If you want an agency
to retain your resume on file to be matched to future
vacancies, the agency will feed in keywords
related to a job, in order to select or match applicants
to a job vacancy.
So your resume must be designed so
that it has
all relevant keywords
related to your occupation or skills to be matched to appropriate
This why you cannot have any other type of resume.
It is the only way to write a resume, and a
professional resume service will use this technique.
don't want to risk trial and error, and ultimately be wasting valuable time applying for jobs with a poorly
designed resume, you might consider having
your resume prepared by a professional resume
That is why Pro-Active Human
provides a service to convert your new resume into plain
text or ASC11 resume.
It is very simple. You can have
a hard copy - a print version of your resume or an electronic resume
produced on a computer and stored on a disk or on your
Electronic means a method of
collecting, sorting and filing resumes (or any other
document produced on a computer) into a data base
or electronic filing system.
methods of collecting data such as resumes, include
accepting e-mail resumes, posting onto employment job
boards, on-line resume forms, or posting a
resume to a website (This latter resume will not be
discussed here)So in a nutshell, an
electronic resume is written to be searched by a
computer. An electronic resume may also be called
scannable resume. This is not correct because a
hard copy of your resume may be put through a scanner as
well, and it must be scanner friendly
posting your resume online - Internet Job Boards
You can also use the job bank's software
to write an online resume. I would advise against
this (see comments from an employer below). Make sure the document you are sending is
the very best, and this takes time to produce.
You cannot save your resume. This is time consuming.
You cannot market yourself because you are limited to the
information the form requires. Generally it is the same as an
application form and you may be required to input information
not important or relevant to the position.
sites do not have a spell checker. So you need to write it in
Word and then paste it into the document if you want to be sure
it is error free. Mistakes are made when polishing the document.
How do employers view online
resumes prepared via a job bank, for example, and are
employers genuine and what about privacy?
Here is a thread from an online forum worth
noting from the early days of posting online. it still
raises some questions that are relevant.
This is from what appears to be an
don't know if it's just me, but when people applied with
Resume, I usually ignored them". (meaning
don't compile your resume using an online template)
From a Job seeker. "When I was job searching, I had my CV
on Seek and JobNet public, but with home address details
removed. I never had any expressions of interest from
employers etc. forwarded through either site, but I did get
a few calls from agencies saying "we saw your CV on JobNet/Seek
and thought you might be appropriate for a position".
Sometimes the position was relevant, sometimes it wasn't
quite there, but in either case it gave me the opportunity
to build rapport with the agent, fill them in on what I'm
like and what I'm looking for, etc., which often as not led
to interviews for other positions".
Seek have a
whether Seek uses your details for marketing and/or if
employers are exploiting their access to resumes posted
Person 1. This has
probably been posted a thousand times already, but
seek.com.au use your details for direct marketing.
Unfortunately, a lot of employers use their service.
Person 2. That is a load of shite. I know for a fact that
trouble. Why would a company like Seek, who are recently
listed on the stock exchange, with everyone watching them
and their performance engage in such dubious
Person 3 to person "....please find some proof to
substantiate your ridiculous claims before you damage your
My comment is that it is not Seek, rather employer's
using services and unless they are reported, Seek cannot
take action. However, beware of other, not so well known Job
This is going off topic but does relate to preparing and
posting your resume through a job bank and has relevance for
the effectiveness of your electronic resume. Whatever
Job Board you use only reply to an employer who has an
advertised position that asks about your skills and
experience in greater detail than an employer that just asks
some broad criteria.
If you are employed
you have more reasons for ensuring the
privacy of your resume. So do be careful as to where you
Protecting your privacy
There are a lot of
considerations when using an online employment service
or resume bank. Protecting you private information
is one. Also you need to be sure the Website is
reputable. There is too much identity stealing going on
I addition to the prospect of having your name sold to a
list for spamming purposes.
recruitment services will
have a privacy statement and some give you the option of
how you want your resume distributed. For example, CareersOnline.com gives you the option of - "Hide
all my information." "Send it only to the employers I
select.". "Hide my contact information but let employers
view the contents of my resume."
Don't include personal details in your resume.
In most European countries, Australia and USA, equal
employment opportunity legislation or anti
discrimination laws, means you do not have
to provide personal information such as marital status,
age or date of birth, race, disability or any
other information by which you can be discriminated
against. In fact you can put the employer in a difficult
position if you do supply this information and the
decision goes against you. The employer can be taken
before a tribunal to explain why a person did not get
the job. Note: "Identified
positions, that is where ethnicity or race is necessary
to do the job", is not illegal. However, it must be
called an "identified position".
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